RASO Rapid Alert System Organic

NL: Uitleg bij het invullen van het Meldingenfomulier
(Notification Form)
In de Verordening 889/2008 staat in artikel 91 beschreven wat u moet doen
wanneer u twijfelt over de bio-status van een product. Voor residumeldingen hebben
we een Meldwijzer ontwikkeld, waarin we advies geven over wanneer u een melding
moet doen aan Skal.
Voor een snelle en zorgvuldige afhandeling van uw melding vragen wij u om dit
Engelstalige formulier volledig en in het Engels in te vullen. Zorg ervoor dat u alle
relevante bijlagen meestuurt. Dit vergemakkelijkt de verdere verwerking en
uitwisseling binnen Europa.
De opgevraagde informatie is wat de Europese Commissie verplicht stelt. Het
formulier is dan ook een Europese standaard, waardoor controle-instanties
informatie over meldingen efficiënt met elkaar kunnen delen.
Formulieren die niet volledig zijn ingevuld of waarbij niet alle relevante documenten
zijn toegevoegd zullen wij niet in behandeling nemen. Deze worden naar u retour
gestuurd. Dit geldt ook wanneer de traceerbaarheid van het product onvoldoende is
uitgewerkt (zie onderdeel D).
Heeft u het formulier volledig ingevuld, inclusief de bijlages? Mail het dan naar Skal
via [email protected]. Alvast bedankt voor uw melding.
Verplichte bijlagen bij het meldingenformulier
Bij het ingevulde meldingenformulier horen de volgende verplichte bijlagen:
Verplichte bijlagen
Toelichting
1. CVI: Certificate of inspection for
import of products from organic
production into the European community
2. Factuur
3. Analyseresultaten
4. Officiële transportdocumenten (bv.
CMR, bill of loading)
5. Toelichting op de traceerbaarheid
6. Certificaat van de leverancier
7. Certificaat van de teler
8. Overzicht van afnemers
FR041.01, versie 8
Kortweg CVI of transactiecertificaat. Het
CVI bestaat uit 2 pagina’s. Vergeet niet
ook de tweede, door de Douane
afgetekende pagina mee te sturen.
Factuur van het geïmporteerde/gekochte
product.
Voeg alleen analyserapporten toe die
betrekking hebben op de
geïmporteerde/gekochte product.
Voeg alleen documenten toe die
betrekking hebben op de
geïmporteerde/gekochte product.
In een Word-document licht u toe hoe
partijcodes van de leverancier, interne
partijcodes en de identificatie van de
partij op het analysecertificaat/de
analysecertificaten aan elkaar gekoppeld
kunnen worden. Gebruik printscreens als
dit de zaak verduidelijkt.
Indien beschikbaar
U gebruikt hiervoor het Excel-document
genaamd List of buyers dat u kunt
vinden als bijlage bij dit document
page 1 of 5
ENG: Explanation of the Notification Form
Article 91 of Regulation 889/2008 stipulates what you must do if you have doubts
about the organic status of a product. We have developed a Notification Guide
(Decision tree) for residues found, which provides advice on how to notify Skal of
any such cases.
Please fully complete this English-language form, in English, for the careful, rapid
handling of your notification. Ensure that you attach all the relevant annexes. This
will facilitate the further processing of the notification and exchange throughout
Europe.
The European Commission makes the information requested obligatory. The form is
therefore a European standard, which enables certification bodies to exchange
notifications with one another more efficiently.We are unable to process any forms
that are not fully completed or to which all the relevant documents have not been
attached. All such forms will be returned to you. This also applies if the traceability of
the product has been insufficiently elaborated (see section D).
Have you fully completed the form and have you enclosed all the annexes? If so,
email it to Skal via [email protected]. Thank you for your notification.
Obligatory annexes to the Notification Form
Please send us the following annexes with your completed Notification Form:
Obligatory annexes
Explanation:
1. On import: Certificate of import
(Certificaat van Invoer)/Certificate of
inspection for import of products
produced organically into the European
community
2. Invoice
In short, the COI or transaction
certificate. The COI comprises two pages.
Do not forget to send the second page
which has been signed by customs.
3. Analysis results
4. Official transport documents (e.g.
Convention on the contract for the
international carriage of goods by road
(CMR), bill of lading)
5. Explanation of the traceability
6. Organic certificate of the
supplier/supplier in the country of origin
7. Organic certificate of the grower
8. List of buyers
FR041.01, versie 8
Invoice of the product
imported/purchased.
Attach only analysis reports that concern
the product imported/purchased.
Attach only documents relating to the
product imported/purchased.
Please explain, in a Microsoft Word
document, how the supplier's batch
codes, internal batch codes and the
identification of the batch on the analysis
certificate/the analysis certificates can be
linked to one another. Use print screens
if this clarifies matters.
If available
To this end, use the Excel document
entitled List of buyers which you can find
as an annex to this document
page 2 of 5
Notification Form
C) Product
1 Select the Product category:
o
o
o
o
o
o
Unprocessed plant products
Unprocessed animal products
Aquaculture products and
seaweed
Processed agricultural products
for use as food
Processed agricultural products
for use as feed
Seeds and propagation material
2 Product name:
3 Country of origin:
4 Description of the product (packaging
size and form, etc.) – please attach
copied or scanned seal or label
5 Identification of the lot (e.g. lot
number, delivery number, delivery date,
etc.)
6 Other information:
6a. Delivered quantity of the notified lot:
6b. Still in stock, quantity of the notified
lot:
6c. Other relevant information:
D) Traceability
1 State the primary producer contact
details plus the name of the
corresponding monitoring body:
2 What is the name of the
processor/seller in the country of origin?
Please state the contact details plus the
name of the corresponding monitoring
body:
3 Importer in the notifying country:
contact details plus corresponding
monitoring body
4 Wholesaler: contact details plus
corresponding monitoring body
5 Retailer or other operator in the
notifying country where the
irregularity/contamination has been
detected: contact details plus name of
the corresponding monitoring body
6 Other/further actors:
7 Notes on the traceability
Please show in detail how your
FR041.01, versie 8
page 3 of 5
identification code can be linked to the
identification code of the lot in which the
irregularity has been detected?
E) suspicion of infringements and irregularities
1a. Nature of the suspicion/irregularity.
Please select a category:
o
o
o
o
Residues
GMO
Fraud
Other, namely ...........
1b. Corresponding regulation:
o
Residues: Art. 12 of R. 834/2007
and Article 5 of R. 889/2008
GMO: Art. 9 of R. 834/2007
Fraud: Art. 91 of R. 889/2008
………..
o
o
o
2 Context of the detection of the
irregularity/suspicion - please attach a
copy of invoice or other supporting
documents.
2a. Date of the detection of the
irregularity/suspicion (DD/MM/YYYY)
2b. Place of the detection of the
irregularity/suspicion:
3. Analysis of the samples/tests (if any) please attach a copy of analysis report
3a. Date of sampling/testing:
(DD/MM/YYYY)
3b. Place of sampling/testing:
3c. Date of the analysis report
(DD/MM/YYYY)
3d. Details (name of the laboratory,
methods used, results)
3e. Name(s) of the substances found
3f. Level of the residues detected:
3g. Is the level above the threshold
allowed in food (or feed) in general?
3h. Is the level for labelling of GMOcontents overshot?
F) Market influence
1. Has the product been withdrawn from
the market, blocked or marketed?
2. Which actors have already been
informed?
3. Are other Member States affected?
G) Measures taken
1. Which voluntary measures have been
taken (on the product/operator/market)?
2. Have any compulsory measures been
taken?
3. What is the scope of the measures
(national, regional, exports, etc.)?
FR041.01, versie 8
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4 Date of the measures taken:
(DD/MM/YYYY)
5 Duration:
6 Justification/legal base of the
measures:
7 Which monitoring authority and/or
body has adopted the measures?
H) Other information/evaluation
1. Probable cause
2. Statement that the contamination did
not take place at your company
3. Other relevant information/evaluation
Weighting factors (in the case of
residues):
Is one of the values found > MRL? If so,
has the Netherlands Food and Consumer
Product Safety Authority (NVWA) been
notified?
Has more than one substance been
detected?
Is this a recurrent case of product/country
or of product/supplier?
Does the value found indicate active use?
Was the product cultivated in the
Netherlands?
If so, how can the company rule out
culpable contamination during cultivation?
FR041.01, versie 8
page 5 of 5